The Travel Corner
Everything you need to know when traveling to Norman!!
If you are Driving:
You will only be paid mileage. Your gas receipts will not be
reimbursed, but make sure that you keep all of your receipts.
Flying is usually cheaper than driving. The finance department
at OU will compare your mileage to the price of a coach airfare
and the lesser amount of the two will be given to you.
The REU program can only reimburse you for your hotel stay the
night before the program is scheduled to start.
(I.e. May 12--Start date means only May 11 hotel stay can be reimbursed).
As for your travel home, you will only be reimbursed for a hotel
stay the night that the program is scheduled to end. The program
will usually end the day after the final presentations. (I.e.
July 19--Final Presentation Day so July 20 is the ending date
of the program. You will only be reimbursed for a hotel stay the
night of July 20th).
If you are Flying:
The REU program will book your flight. We do this so that the
bill will come directly to us and so that we can schedule all
of the students that are flying to come in around the same time.
The REU director will need your phone/e-mail to contact you
frequently as reservations are being made.
You will be reimbursed for any small expenses that you encounter
as far as travel goes, such as the mileage from your house to
If your flight exceeds the cap (see info on cap below in general
section), then the REU will see about reimbursing you the difference.
It just depends how close the other students are to their cap
and if we can shift it around. If this happens then we will address
the individual with more information.
General Information on Travel
Make sure that you keep all receipts from your journey to Norman.
You might want to make a copy of them too when you get to Norman,
originals could be misplaced when they are out of your hands.
One very confusing concept is the cap. There is 500 dollars
allotted for each student for their travel expenses. Since it
is a cap, it means that the money is there, but you could get
less than 500 dollars and you won't exceed the 500 dollars.
When you come into town, you will get at travel claim that shows
your amount (due to your receipts). Sign this form so that your
claim can be processed. When you receive your reimbursement check,
it may not be the amount that you originally signed. The
finance department will take each of the travel claims and compare
prices, what was necessary, and then give you the lowest amount
of those options. Sorry that is just the policy; REU doesn't make
up these rules.
*NOTE* -- Refer to the OU Travel web site http://www.ou.edu/fis/control/travel.htm.
If any of our information differs with what is on their web site then
go with what they have and let us know, we may not be aware of something
if the rules have changed.